# PaperFox

> AI-first conference paper management system

PaperFox is a comprehensive conference management platform that streamlines the entire process of organizing academic conferences, from initial setup to final publication.

## Full Documentation

For complete documentation in a single file, see: https://paperfox.ai/llms-full.txt

## Documentation

- [FAQ](https://paperfox.ai/docs/faq): Answers to common questions about using PaperFox
- [Welcome](https://paperfox.ai/docs): Complete guide to using PaperFox conference management platform
- [MCP](https://paperfox.ai/docs/mcp): Connect AI assistants to PaperFox using the Model Context Protocol
- [Associate Editor Workflow](https://paperfox.ai/docs/associate-editors/associate-editor-workflow): Guide for Associate Editors to manage reviewer assignments for assigned papers
- [Author Workflow](https://paperfox.ai/docs/authors/author-workflow): Complete workflow guide for authors submitting papers through PaperFox
- [Conference Registration](https://paperfox.ai/docs/authors/conference-registration): How to register for a conference as an attendee or author
- [Edit a Submission](https://paperfox.ai/docs/authors/edit-submission): How to update author information, paper details, or files after submitting
- [Request a Paper Withdrawal](https://paperfox.ai/docs/authors/request-withdrawal): How to ask the chairs to withdraw your submission, cancel a pending request, and what happens after the chair decides
- [Author Submission Guidelines](https://paperfox.ai/docs/authors/submission-guidelines): Step-by-step guide for submitting papers to conferences
- [Submit a Revision](https://paperfox.ai/docs/authors/submit-revision): How to read reviewer feedback and submit a revised version of your paper
- [Build Program with MCP](https://paperfox.ai/docs/chairs/build-program-with-mcp): Use Claude or ChatGPT to draft and refine your conference program by chatting
- [Chair Workflow Overview](https://paperfox.ai/docs/chairs/chair-workflow): Complete step-by-step workflow for setting up and managing your conference
- [Set Up Program Chat](https://paperfox.ai/docs/chairs/chat-with-program): Enable, sync, and manage AI-powered chat for your conference program
- [Conference Dashboard](https://paperfox.ai/docs/chairs/conference-dashboard): Monitor submissions, reviews, author analytics, and reviewer analytics for your conference
- [Configure Conference Forms](https://paperfox.ai/docs/chairs/configure-conference-forms): Set up default submission and review form fields that all tracks inherit
- [Create Conference Website](https://paperfox.ai/docs/chairs/create-conference-website): Complete guide to building and customizing your conference's public website
- [Create Conference Tracks](https://paperfox.ai/docs/chairs/create-tracks): Set up conference tracks for multi-track conferences
- [Customize Committee Emails](https://paperfox.ai/docs/chairs/customize-committee-emails): Add a chair-authored intro and signature to invitation and assignment emails so recipients recognize the sender
- [Customize Decision Types](https://paperfox.ai/docs/chairs/customize-decision-types): Add custom verdict labels to your conference on top of the six built-ins
- [Enable Conference Submissions](https://paperfox.ai/docs/chairs/enable-submissions): Open your conference tracks for paper submissions
- [Forum Management](https://paperfox.ai/docs/chairs/forum-management): Enable and manage discussion forums for your conference
- [Getting Help & Support](https://paperfox.ai/docs/chairs/getting-help): Get help through support tickets or community forum
- [Import External Registrants](https://paperfox.ai/docs/chairs/import-external-registrants): Add registrants from a registration system outside PaperFox so we can flag papers without a registered author
- [Invite Co-Chairs](https://paperfox.ai/docs/chairs/invite-co-chairs): Add other conference chairs to help manage your conference
- [List Your Conference in the Mobile App](https://paperfox.ai/docs/chairs/list-in-mobile-app): Make your conference discoverable in the PaperFox mobile app so attendees can browse the program on their phones
- [Manage Storage and Upload Limits](https://paperfox.ai/docs/chairs/manage-storage): Monitor your conference's storage usage, set the per-file upload limit, and upgrade with the Storage Add-on
- [Notify All Registrants](https://paperfox.ai/docs/chairs/notify-all-registrants): Email logistics, hotel, and arrival info to everyone registered for the conference
- [Program Management](https://paperfox.ai/docs/chairs/program-management): Build and manage your conference program
- [Publish the Registrants List](https://paperfox.ai/docs/chairs/publish-registrants-list): Show a curated, email-free list of registrants on your public conference site
- [Create Registration Coupons](https://paperfox.ai/docs/chairs/registration-coupons): Generate fixed-amount discount codes that registrants apply at checkout, and track how many times each one is redeemed
- [Author Registration Coverage](https://paperfox.ai/docs/chairs/registration-coverage): See which accepted papers still need a registered author and remind them in one click
- [Set Up and Manage Registration Payments](https://paperfox.ai/docs/chairs/registration-payments): Set up Stripe Connect, receive payments, withdraw funds, and handle refunds
- [Request a Conference Site](https://paperfox.ai/docs/chairs/request-conference-site): Submit a request to host your conference on PaperFox
- [Request a Demo Site](https://paperfox.ai/docs/chairs/request-demo-site): Get a sandbox conference to evaluate PaperFox, train your team, or rehearse the review workflow before going live
- [Send Notifications](https://paperfox.ai/docs/chairs/send-notifications): Guide for track chairs to send email notifications to authors, reviewers, and track chairs
- [Set Up Conference Registration](https://paperfox.ai/docs/chairs/setup-registration): Configure registration types with pricing and availability windows, then enable registration for your conference
- [Submission Billing](https://paperfox.ai/docs/chairs/submission-billing): Set up payment to support submissions over the free limit
- [Transfer Credits to Participants](https://paperfox.ai/docs/chairs/transfer-credits): Transfer credits to conference participants individually or by role
- [Delegate a Review to a Sub-Reviewer](https://paperfox.ai/docs/reviewers/delegate-review): How to delegate a review assignment to a sub-reviewer
- [Reviewer Guidelines](https://paperfox.ai/docs/reviewers/guidelines): Complete guide for reviewers evaluating conference submissions
- [Manage Your Reviews](https://paperfox.ai/docs/reviewers/manage-assignments): Respond to invitations and write your reviews across all conferences
- [Reviewer Workflow](https://paperfox.ai/docs/reviewers/reviewer-workflow): Step-by-step workflow guide for reviewers in PaperFox
- [Write and Update Reviews](https://paperfox.ai/docs/reviewers/write-review): How to write, submit, and revise your reviews in PaperFox
- [Senior Editor Workflow](https://paperfox.ai/docs/senior-editors/senior-editor-workflow): Guide for Senior Editors to manage paper assignments and distribute to Associate Editors
- [Account Settings](https://paperfox.ai/docs/users/account-settings): Manage your PaperFox account settings
- [Managing Conflicts of Interest](https://paperfox.ai/docs/users/conflicts): Declare and view conflicts of interest to ensure fair review assignments
- [Managing Your Email Addresses](https://paperfox.ai/docs/users/email-addresses): Link multiple verified email addresses to one PaperFox account so you can sign in with any of them and never miss an invitation sent to the wrong inbox
- [Managing Invitations](https://paperfox.ai/docs/users/managing-invitations): View and respond to conference, track chair, and reviewer invitations
- [Research Profile](https://paperfox.ai/docs/users/research-profile): Manage your research profile and expertise keywords used for paper-reviewer matching
- [Using the PaperFox App](https://paperfox.ai/docs/users/using-mobile-app): Browse conferences, save favorites, and manage your schedule
- [Assign Papers to Associate Editors](https://paperfox.ai/docs/track-chairs/assign-associate-editors): Guide for track chairs to assign papers directly to Associate Editors
- [Manually Assign Reviewers](https://paperfox.ai/docs/track-chairs/assign-reviewers): Guide for track chairs to manually assign reviewers to submissions, set deadlines, and track progress
- [Assign Papers to Senior Editors](https://paperfox.ai/docs/track-chairs/assign-senior-editors): Guide for track chairs to assign papers to Senior Editors for management
- [Auto Assign Reviewers](https://paperfox.ai/docs/track-chairs/auto-assign-reviewers): Automatically match papers with reviewers using Smart Matching
- [Camera-Ready — How to Handle the File](https://paperfox.ai/docs/track-chairs/camera-ready-file-handling): Two patterns for collecting the final PDF when papers reach Camera Ready, and what each one actually protects.
- [Check Submission Compliance](https://paperfox.ai/docs/track-chairs/compliance-check): Automatically verify that submissions meet formatting and content requirements
- [Configure Track Phases](https://paperfox.ai/docs/track-chairs/configure-track-phases): Understanding and managing phases, deadlines, and forms in your track
- [Configure Track-level Review Forms](https://paperfox.ai/docs/track-chairs/configure-track-review-forms): Guide for track chairs to customize review forms for paper evaluations
- [Configure Track-level Submission Forms](https://paperfox.ai/docs/track-chairs/configure-track-submission-forms): Guide for track chairs to customize submission forms using the form builder
- [Conflict of Interest Enforcement](https://paperfox.ai/docs/track-chairs/conflicts): How COI rules protect review integrity across all assignment paths
- [Detect Duplicate Submissions](https://paperfox.ai/docs/track-chairs/duplicate-detection): How PaperFox automatically detects and flags potential duplicate submissions in your track
- [Enable Sub-Reviewers](https://paperfox.ai/docs/track-chairs/enable-sub-reviewers): Allow reviewers to delegate their review assignments to sub-reviewers
- [Export and Download Submissions](https://paperfox.ai/docs/track-chairs/export-submissions): Export submission data as CSV/JSON and download all submitted files as a ZIP archive.
- [Invite Reviewers](https://paperfox.ai/docs/track-chairs/invite-reviewers): Guide for track chairs to invite and manage reviewers for paper evaluations
- [Invite Track Chairs](https://paperfox.ai/docs/track-chairs/invite-track-chairs): Add other track chairs to help manage your track
- [Make Decisions on Submissions](https://paperfox.ai/docs/track-chairs/make-decisions): How to accept, reject, or request revisions on paper submissions in your track
- [Manage Submission Deadline](https://paperfox.ai/docs/track-chairs/manage-submission-deadline): Configure submission deadlines, late submission windows, and control when authors can submit papers
- [Publish Decisions & Reviews to Authors](https://paperfox.ai/docs/track-chairs/publish-results): Configure when authors see decisions and reviews, then publish results per phase
- [Remove Reviewers](https://paperfox.ai/docs/track-chairs/remove-reviewers): How to remove reviewers from a track, including reviewers with active assignments or completed reviews.
- [Review Progress](https://paperfox.ai/docs/track-chairs/review-progress): Track review completion across your track — by paper or by reviewer — and reactivate declined assignments
- [Set the Review Type](https://paperfox.ai/docs/track-chairs/set-review-type): Choose whether authors and reviewers can see each other — Double-Blind, Single-Blind, or Open Review.
- [Submission Edit Rules](https://paperfox.ai/docs/track-chairs/submission-edit-rules): Understand when authors can and cannot edit their submissions, and how to control editing after acceptance
- [Submit on Behalf of Authors](https://paperfox.ai/docs/track-chairs/submit-on-behalf): How conference chairs and track chairs can submit papers on behalf of authors
- [Track Chair Workflow](https://paperfox.ai/docs/track-chairs/track-chair-workflow): Complete step-by-step workflow for track chairs managing conference tracks
- [Track Dashboard](https://paperfox.ai/docs/track-chairs/track-dashboard): View track-level statistics, review progress, and recent activity at a glance
- [Submission + Camera-Ready Workflow](https://paperfox.ai/docs/track-chairs/two-phase-workflow): Complete guide for track chairs to set up and manage a two-phase submission workflow with initial review and camera-ready collection
- [Withdraw or Delete Submissions](https://paperfox.ai/docs/track-chairs/withdraw-and-delete-submissions): Approve author withdrawal requests, withdraw submissions directly, or permanently delete them

## Blog

- [Fixing (and Preventing) the Affiliation Data Mess](https://paperfox.ai/blog/fixing-affiliation-mess): Free-text affiliation fields create endless variations — MIT, MIT Sloan, Massachusetts Institute of Technology. PaperFox uses AI-assisted matching with the ROR registry to fix and prevent inconsistent affiliation data.
- [Talk to Your Conferences from Claude, ChatGPT, and More](https://paperfox.ai/blog/mcp-server): PaperFox now supports MCP (Model Context Protocol) — check submission stats, look up papers, monitor reviews, or submit a paper directly from Claude, ChatGPT, or any MCP-compatible AI assistant.
- [One Researcher, Many Inboxes](https://paperfox.ai/blog/multi-email): Academics collect email addresses over a career — institutional, personal, post-move. Chairs invite by whichever one they happen to have, and the result is missed invitations and several separate accounts for one person. Here's the problem, and how to link every address to one account — or merge two accounts back into one.
- [Official Launch of PaperFox.ai](https://paperfox.ai/blog/official-launch): After months of beta testing with several conferences, PaperFox.ai is officially live — an all-in-one, AI-powered platform for managing academic conference submissions, reviews, programs, registration, and websites.
- [PaperFox at ICIS 2025: Powering AIS Workshop Programs](https://paperfox.ai/blog/paperfox-goes-global-icis): Several AIS-affiliated workshops at ICIS 2025 in Nashville used PaperFox to build and publish their conference programs, including WISE, WITS, WeB, and the SIGBIT Workshop.
- [Introducing the Program Builder & Mobile App](https://paperfox.ai/blog/program-builder): Build conference programs with drag-and-drop, link accepted papers from submissions, and give attendees a mobile-friendly schedule with search, filtering, and personal bookmarks.
- [Which Papers Have No Registered Author?](https://paperfox.ai/blog/registration-coverage): Every accepted paper needs at least one registered author. Answering the simple question 'which papers don't?' is hard because authors and registrants live in different systems and rarely line up by hand.
- [AI Research Profile Discovery: Building Reviewer Expertise Profiles Automatically](https://paperfox.ai/blog/research-profiles): Manual expertise profiling doesn't scale. PaperFox uses AI to automatically discover reviewer expertise from Google Scholar, ORCID, and academic publications — then combines it with submission keywords and self-reported tags to build complete research profiles.
- [Smart Matching: How to Assign Reviewers to Papers Automatically](https://paperfox.ai/blog/smart-matching): Manually assigning reviewers to papers doesn't scale. PaperFox's Smart Matching uses text similarity scoring and network optimization to find the globally optimal reviewer-paper assignment across all papers at once.
- [Launch Your Conference Website in Minutes](https://paperfox.ai/blog/website-editor): Create your conference website with a built-in editor — custom pages, drag-and-drop navigation, rich text editing, and integrated submissions, program, forum, and registration.
- [Automated Submission Compliance Checking](https://paperfox.ai/blog/submission-compliance-check): PaperFox automates submission compliance checking — page limits, margins, font sizes, anonymization, and more. Define your rules once, check hundreds of papers in under a minute.

## Optional

- [Homepage](https://paperfox.ai): Main website
- [Pricing](https://paperfox.ai/pricing): Pricing information