Terms of Service

1. Acceptance of Terms

By accessing or using PaperFox, you agree to be bound by these Terms of Service and all applicable laws and regulations. If you do not agree with any of these terms, you are prohibited from using this service.

2. Description of Service

PaperFox provides a cloud-based conference management platform that enables conference organizers to manage submissions, peer reviews, registrations, and programs. The service includes:

• Paper submission and review management
• Conference website creation and hosting
• Registration and ticketing
• Program scheduling and management
• AI-powered features and assistance

3. User Accounts

3.1 Account Creation

You must create an account to use our services. You agree to provide accurate, current, and complete information during registration and to update such information to keep it accurate, current, and complete.

3.2 Account Security

You are responsible for safeguarding your account credentials and for any activities or actions under your account. You must immediately notify us of any unauthorized use of your account.

3.3 Account Termination

We reserve the right to suspend or terminate your account if you violate these Terms of Service or engage in fraudulent, abusive, or illegal activities.

4. User Conduct

You agree not to:

• Violate any applicable laws or regulations
• Infringe on intellectual property rights of others
• Submit false, misleading, or fraudulent information
• Interfere with or disrupt the service or servers
• Attempt to gain unauthorized access to any part of the service
• Use the service for any unlawful or prohibited purpose
• Harass, abuse, or harm other users
• Upload viruses, malware, or other malicious code

5. Content and Intellectual Property

5.1 Your Content

You retain ownership of any content you submit to PaperFox, including papers, reviews, and other materials. By submitting content, you grant us a worldwide, non-exclusive, royalty-free license to use, store, and display your content solely for the purpose of providing our services.

5.2 Our Content

The PaperFox platform, including its software, design, and branding, is protected by intellectual property laws. You may not copy, modify, distribute, or reverse engineer any part of our service without our express written permission.

5.3 Content Responsibility

You are solely responsible for the content you submit. We do not endorse or take responsibility for user-generated content, but we reserve the right to remove content that violates these terms or applicable laws.

6. Payment and Billing

6.1 Fees

Certain features of PaperFox may require payment. All fees are non-refundable unless otherwise stated. We reserve the right to modify our pricing with 30 days' notice.

6.2 Payment Processing

Payments are processed securely through third-party payment processors. You agree to provide accurate payment information and authorize us to charge your payment method.

6.3 Credit System

Our platform uses a credit-based system for certain AI-powered features. Credits are non-transferable and expire according to your subscription terms.

7. Data and Privacy

Your use of PaperFox is also governed by our Privacy Policy, which is incorporated into these Terms by reference. Please review our Privacy Policy to understand our data practices.

8. Disclaimers and Limitations of Liability

8.1 Service Availability

We strive to maintain high availability but do not guarantee that our service will be uninterrupted, secure, or error-free. We reserve the right to modify, suspend, or discontinue any part of the service at any time.

8.2 Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT.

8.3 Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, PAPERFOX SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS OR REVENUES, WHETHER INCURRED DIRECTLY OR INDIRECTLY, OR ANY LOSS OF DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES.

9. Indemnification

You agree to indemnify and hold harmless PaperFox and its affiliates from any claims, damages, losses, liabilities, and expenses arising from your use of the service, your violation of these Terms, or your violation of any rights of another party.

10. Third-Party Services

Our service may integrate with third-party services (such as payment processors, cloud storage providers, and AI services). Your use of these third-party services is subject to their respective terms and conditions. We are not responsible for the practices or content of third-party services.

11. Modifications to Terms

We reserve the right to modify these Terms at any time. We will notify users of material changes by posting the updated Terms on this page and updating the "Last updated" date. Your continued use of the service after changes constitutes acceptance of the modified Terms.

12. Governing Law

These Terms shall be governed by and construed in accordance with the laws of the jurisdiction in which PaperFox operates, without regard to its conflict of law provisions.

13. Dispute Resolution

Any disputes arising from these Terms or your use of the service shall be resolved through binding arbitration, except where prohibited by law. You agree to waive any right to a jury trial or to participate in a class action lawsuit.

14. Contact Information

If you have any questions about these Terms of Service, please visit our Community Forum or use the Help Desk (for paid support packages).

15. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.