Edit a Submission

After submitting a paper, you can edit it to fix author information, update your abstract, replace files, and more.

Find Your Submission

1. Click "Submissions" in the sidebar
2. Find the submission you want to edit and click "View Details"

Open the Edit Form

On the submission detail page, click the "Edit Submission" button in the right sidebar under Submission Status.

Update Your Submission

The edit form shows all fields from the original submission, pre-filled with your current data. You can update:

• Title and Abstract
• Author information — names, emails, affiliations, country, and corresponding author designation
• Keywords
• Uploaded files — replace your submission PDF

To update a co-author's affiliation, find their author card in the form and edit the Affiliation field directly.

Replace the Submission File

When a file is already attached, the file card shows three controls: View, Replace, and the trash icon.

• Click "Replace" to pick a new PDF. The new file takes over the slot — you don't need to click the trash icon first.
• Click the trash icon only if you want to clear the slot entirely (for example, to re-upload a moment later via the empty-state dropzone).
• "View" opens the currently attached file in a new tab so you can confirm which version is on file before overwriting it.

Your previously uploaded file isn't deleted — it stays preserved in the Version History and remains downloadable from the submission detail page.

Add a Revision Comment and Save

At the bottom of the form:

1. Optionally describe what you changed in the revision comment field
2. Optionally check "Notify all authors about this revision" to email all co-authors
3. Click "Save Revision"

Each edit creates a new version. Previous versions are preserved in the Version History on the submission detail page.

Revision Phases: File-Change Check

When you're revising a paper in a post-submission phase (for example, Camera Ready, Final Version, or whatever your chairs named it), PaperFox checks whether you actually uploaded a new file. If your submission file is still the same one from the previous version, you'll see a confirmation before the revision is saved.

• Click "Go Back" to return to the form and use the Replace button to upload your new PDF.
• Click "Save Without New File" if you intended to revise only metadata (authors, abstract, keywords) and keep the existing PDF.

This check only runs in revision phases — initial submissions save straight through without the prompt.

When Editing Is Not Available

The "Edit Submission" button may be disabled in certain situations:

• Submission is withdrawn — withdrawn papers cannot be edited
• Submission was rejected — rejected or desk-rejected papers cannot be edited
• Reviews are in progress — if reviewers have already accepted their assignments for the current phase

If you need to make changes but the edit button is disabled, contact your track chairs and provide the submission ID and the corrections needed. They can edit any submission at any time.