Author Workflow
The complete author journey in PaperFox — from preparing your submission to camera-ready and registration
This guide walks you through the author experience end to end, with links to detailed how-tos for each step.
Workflow at a Glance
- Prepare your submission
- Submit it to a track
- Track its status
- Read your decision and reviews
- Revise or upload the camera-ready version
- Register for the conference
1. Prepare Your Submission
Read the track's call for papers on the conference's public page — each track sets its own scope, deadline, page limits, and template. The upload field on the submission form shows which file formats are accepted (PDF is the default).
Anonymization is your job
If the track uses double-blind review, remove author names, affiliations, acknowledgments, and identifying self-citations from the PDF before uploading. PaperFox does not strip them for you. Also check the PDF's file properties for hidden author metadata.
Submit only original, unpublished work, and don't submit the same submission to multiple venues simultaneously.
2. Make a Submission
Open the conference page, click "Submission", pick your track, and complete the form — submission details, authors and affiliations, the submission file, and any declarations the conference requires. See Author Submission Guidelines for the step-by-step guide.
Until the deadline you can still fix mistakes — update author information, submission details, or files — see Edit a Submission. If you need to pull the submission out entirely, see Request a Submission Withdrawal.
3. Track Your Submission
Open My Submissions to see every submission you've submitted across conferences with its current status — from Submitted through Under Review to the final decision. The status table is explained in Author Submission Guidelines.
For questions about your submission, contact the organizers using the contact information on the conference's public page, and include your submission ID.
4. Receive Your Decision and Reviews
When reviews and decisions become visible
Your decision and reviews stay hidden until the chair releases the results for your phase — until then your submission simply shows as "Under Review", even if a decision has been recorded privately. Chairs work on decisions in private so they can deliberate, update, or correct them before anything reaches you; releasing is a separate, deliberate step. Most chairs release as part of sending the decision email, so your outcome and reviews arrive together. (Some conferences choose to show decisions or reviews earlier — that's up to the chairs' settings.) In multi-phase tracks, each phase is released independently.
The decision email tells you the outcome — accepted, rejected, or a revision request — and once released, the reviews appear on your submission page. Read all reviews before reacting, and treat the feedback as a roadmap: address every concern, and note where you disagree so you can respond substantively.
Some conferences also share an AI Review alongside the human reviews — an AI-generated technical report the chairs chose to pass on, always clearly labeled as AI-generated. Treat it as supplementary feedback: it can catch concrete slips (equation inconsistencies, undefined notation), but it is not a human review and may misread notation or miss context.
Reviews may carry a "Was this review helpful?" row — rate them honestly, with optional reasons on a thumbs-down. Your ratings go to the conference chairs only; reviewers never see them, and on AI reviews they directly help the chairs improve the AI reviewer.
5. Revise or Submit the Camera-Ready Version
If the decision requests a revision, prepare a revised submission that addresses the reviewers' comments and submit it before the revision deadline — see Submit a Revision.
If your submission is accepted and the track collects a final version, the chairs will move it to a camera-ready phase and notify you. Incorporate any final feedback, restore author names and acknowledgments if the review was double-blind, follow the conference's formatting instructions, and upload the final file the same way you submit a revision.
6. Register for the Conference
Accepted submissions typically require at least one author to register for the conference — chairs track this and send reminders. Register early via the conference's Registration page; see Conference Registration.