Configure Payment

Each conference includes 30 free submissions. If you expect more than 30 submissions, you'll need to add a payment method to avoid blocking submissions when the limit is reached.

Adding a Payment Method

Step 1: Access Billing Settings

Navigate to your billing settings: https://www.paperfox.ai/settings/billing

Or from any page:

1. Click your profile menu
2. Select "Settings"
3. Click "Billing & Payment" in the sidebar

Step 2: Add Payment Method

1. Enter your credit card or bank information
2. Click "Setup Payment Method"

Important: Only conference creators can add payment methods. The payment method applies to all conferences you create.

How Billing Works

Automatic Billing Process

During Conference:

• First 30 submissions are free
• Submissions 31+ require a valid payment method
• No charges occur during the conference

After Conference Ends:

• You receive a billing preview email 7 days before conference end date
• Final billing occurs on the conference end date
• Only charged for submissions beyond the free limit

Pricing Example

Conference with 45 submissions:
• Free submissions: 30 (no charge)
• Billable submissions: 15 
• Total charge: 15 × $3.00 = $45.00

Payment Security

Secure Processing:

• All payments processed through Stripe
• Your card information is encrypted and secure
• PaperFox never stores your full card details
• Industry-standard security practices

Payment Method Management:

• View saved payment methods in billing settings
• Update or remove payment methods anytime
• Billing history available for download

Before Your Conference

Recommended Setup

1. Add Payment Method Early: Set up payment before submissions open
2. Estimate Submissions: Plan for your expected submission volume
3. Monitor Usage: Track submissions in your conference dashboard

No Payment Method?

If you don't add a payment method:

• The first 30 submissions will go through normally
• Starting with the 31st submission, authors will not be able to complete their submission until a payment method is set up.
• You'll receive an email notification about the payment setup