Invite Co-Chairs

As the primary conference chair, you can invite other chairs to help manage your conference. Co-chairs have full administrative access to all conference functions.

Accessing Chair Management

1. Go to Conferences in the sidebar, then click on your conference
2. Under Conference Management, click "Conference Chairs"

Adding Co-Chairs

1. Click "Invite Chair"

2. Enter the person's email address

3. Click the invite button to send the invitation

The system automatically detects whether the email belongs to an existing user or a new user. By default they'll receive an email with a link to accept or decline — the role is granted only after they accept. Click "Preview Email" next to the checkbox to see exactly what the current choice will send before you commit.

Adding a Chair Directly

"Require acceptance" is checked by default for chair roles. If you've already agreed with the person offline, uncheck it to add them directly: existing users get chair access immediately (with a notice email that includes a self-removal link), and new email addresses get it as soon as they create and verify a PaperFox account.

Managing Invitations

View Status: Track pending, accepted, and declined invitations

Resend: Send reminder emails to non-respondents (invitations expire after 30 days; a resend issues a fresh 30-day window)

Cancel: Remove pending invitations when no longer needed

Declines notify you: if an invitee declines, you receive an email so you can invite someone else

Removing Co-Chairs

1. Find the chair in your team list
2. Click "Remove" next to their name
3. Confirm the removal
4. Access is revoked immediately