How to Create a Conference Site Request

This guide will walk you through requesting a new conference site on PaperFox. The process takes just a few minutes.

Prerequisites

Before starting, make sure you have:

• A PaperFox account
• Your conference details ready (name, dates, location)

Step-by-Step Process

Step 1: Sign In

Navigate to PaperFox and sign in with your credentials.

Step 2: Navigate to Site Requests

After signing in:

1. Go to Settings in the sidebar
2. Click on Site Requests
3. Click the Request New Site button

Step 3: Fill Out the Request Form

Complete all required fields in the site request form:

Basic Information

• Conference Name: Full official name of your conference
• Short Name: Abbreviated version (e.g., "ICDS2026")
• Conference Slug: URL identifier (lowercase letters + 4 digits)

Description

• Provide a comprehensive description of your conference
• Select the primary subject area
• Add relevant subject tags

Dates & Location

• Set your conference start and end dates
• Enter the city, state/province, and country

Optional Information

• Expected number of submissions
• Conference website (if you have one)
• Additional comments or requirements

Step 4: Submit Your Request

Once all required fields are complete:

• ✅ Conference name and slug are correct
• ✅ Dates are accurate
• ✅ Location information is complete
• ✅ Description clearly explains the conference
• ✅ Subject areas are appropriate

Click "Submit Site Request" to send your request for review.

After successful submission, you'll be redirected back to your site requests list where you can see your new request:

Request Status

Your site request can have one of the following statuses:

• Pending: Your request has been submitted and is awaiting admin review
• Approved: Your request has been approved and your conference site is being created
• Rejected: Your request was not approved (you'll receive feedback on why)
• Active: Your conference site has been successfully created and is ready to use