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Create Conference Tracks

Set up conference tracks for multi-track conferences

Track Structure and Management

For conferences with multiple research areas or themes, create tracks to organize submissions effectively.

Accessing Track Management

  1. Log in to your PaperFox account
  2. Go to your conference dashboard
  3. Click on "Track Configuration"
Dashboard Configure Track Interface

Creating Conference Tracks

Create New Track:

  • Click "Create Track" from the Track Configuration page
  • Fill in required track information
  • Configure track settings and deadlines
  • Save to create the track
Edit New Track

Track Information Required:

  • Track Name: Clear, descriptive name (e.g., "Artificial Intelligence", "Data Science")
  • Track Slug: URL-friendly identifier (e.g., "ai", "data-science")
  • Description: Detailed track scope and objectives
  • Submission Deadlines: Track-specific deadlines if different from conference

3. Managing Conference Tracks

Once tracks are created, you can manage them in two ways:

From the Track Configuration page:

Manage Track Option 1

From the Track Management page:

Manage Track Option 2

Track Management Capabilities:

  • Define track details: name, description, and scope
  • Set submission deadlines and requirements
  • Configure review criteria, visibility, and access controls
  • Monitor submissions and review progress
  • Handle review assignments and final decisions

4. Reorder Tracks

Use the drag handle on the left of each track card to set the order tracks appear in. The order is shared everywhere tracks are listed — the management page, the public conference page, and the submission picker your authors see.

Drag handles on track cards

Drag a track card up or down by its handle, and PaperFox saves the new order immediately. Sub-tracks stay nested under their parent track during reorder.

5. Track Configuration Settings

Track Settings:

  • Scope and Topics: Define what types of submissions fit this track
  • Submission Requirements: Track-specific formatting or content requirements
  • Review Criteria: Specialized review criteria for this track
  • Deadlines: Track-specific submission and review deadlines
  • Visibility: Public visibility settings for the track

Track Levels:

  • Main Tracks: Primary conference themes
  • Sub-tracks: Specialized areas within main tracks

6. Create Sub-Tracks (Optional)

Sub-tracks organize a main track into specialized areas — for example, a "Machine Learning" track can have "Deep Learning" and "Computer Vision" sub-tracks.

Find the main track on the Track Configuration page and click Add Sub-Track next to it. A sub-track needs a name and description, and can optionally have its own submission deadline and review settings.

Create Sub-Track Form

Sub-tracks appear indented under their parent track, showing their own submission and reviewer counts, and stay nested during reorder. Conference chairs can manage all sub-tracks; track chairs manage sub-tracks under their track; sub-track chairs manage only their own.

After creating a sub-track, you can invite sub-track chairs, configure its submission and review forms, and invite reviewers.

7. Next Steps: Invite Track Chairs

Congratulations! You have successfully created your conference tracks. Now you can invite track chairs to help manage each track.

Track chairs will be responsible for:

  • Managing track-specific submissions
  • Inviting and managing reviewers
  • Configuring submission and review forms
  • Making final decisions for their track

Ready to invite track chairs?

Create Conference Website

Complete guide to building and customizing your conference's public website

Configure Conference Forms

Set up default submission and review form fields that all tracks inherit

On this page

Track Structure and ManagementAccessing Track ManagementCreating Conference Tracks3. Managing Conference Tracks4. Reorder Tracks5. Track Configuration Settings6. Create Sub-Tracks (Optional)7. Next Steps: Invite Track Chairs