Chair Workflow Overview
Complete step-by-step workflow for setting up and managing your conference
This guide outlines the essential workflow for conference chairs from initial setup to conference management.
Quick Task List
- Request a conference site
- Configure payment
- Invite co-chairs
- Create conference website
- Set up tracks
- Invite track chairs
- Create sub-tracks (optional)
- Build conference program
- Enable forum discussions
- Set up registration
- Transfer credits to participants
Conference Setup Workflow
Follow these steps in order to successfully set up your conference:
1. Request a Conference Site
Start by submitting a site request to create your conference.
- Creating Site Request - Submit your conference details for approval
2. Configure Payment
Set up payment to support submissions beyond the free limit.
- Configure Payment - Add payment method and manage billing
3. Invite Co-Chairs
Add other chairs to help manage the conference.
- Invite Co-Chairs - Send invitations to conference co-chairs
4. Create Conference Website
Build your public-facing conference page.
- Create Conference Website - Design and publish your conference site
5. Set Up Tracks
Organize your conference into tracks for different topics or sessions.
- Create Tracks and Track Chairs - Add and configure conference tracks
6. Invite Track Chairs
Delegate track management to specialized chairs.
- Invite Track Chairs - Add chairs to manage specific tracks
7. Create Sub-Tracks (Optional)
Organize tracks into specialized sub-areas.
- Create Sub-Tracks - Add sub-tracks under main tracks
8. Build Conference Program
Create a structured schedule with days, sessions, and program items.
- Program Management - Build and publish your conference program
9. Enable Forum Discussions
Create a space for attendees to discuss and engage.
- Forum Management - Enable and manage conference forums
10. Set Up Registration
Enable attendee registration and ticketing.
- Enable Registration - Configure tickets and registration forms
11. Transfer Credits to Participants
Share credits with participants for AI-powered features.
- Transfer Credits - Transfer credits by role or to individuals