Manage Submission Deadline

1. Log in to your PaperFox account and go to your dashboard

2. Click the conference you want to manage

3. Navigate to your track management page

4. Locate the Submission Management section You'll find the submission settings in a gray panel.

Enable or Disable Submissions

Use the Allow Submissions toggle to control whether authors can submit papers to your track:

• Toggle ON - Authors can access the submission form and submit papers
• Toggle OFF - The submission form becomes unavailable to authors

Changes save automatically when you toggle the switch.

Set Submission Deadline

Configure when submissions close for your track:

1. Ensure Allow Submissions is toggled ON
2. Click the Submission Deadline field
3. Select the date and time using the date picker

4. Choose your Timezone from the dropdown menu
   • Default timezone is AOE (Anywhere on Earth)
   • Other options include UTC, EST, PST, GMT, and more

All settings save automatically as you make changes.

To remove a deadline: Clear the date field to keep submissions open indefinitely (until you manually disable them).

Submission Status

The system automatically updates the submission status badge based on your settings:

• Open (green badge) - Submissions are enabled and the deadline has not passed
• Closed (red badge) - Submissions are disabled or the deadline has passed

Once a deadline passes, the submission form automatically closes even if the toggle remains ON. To extend the submission period, you can edit the deadline at any time by selecting a new date and time.

Notifications

Configure email notifications for new submissions:

Notify Track Chairs on New Submission - When enabled, all track chairs receive an email notification whenever an author submits a paper to your track. This helps you stay informed about incoming submissions in real-time.