Track Chair Workflow Overview

This guide outlines the essential workflow for track chairs from initial setup through review management and decision making.

Quick Task List

1. Invite co-track chairs
2. Configure phases
3. Customize submission and review forms
4. Set submission deadlines
5. Invite reviewers
6. Assign submissions to reviewers
7. Send review notifications
8. Make and communicate decisions
9. Move papers to next phase

Track Management Workflow

Follow these steps to successfully manage your conference track:

1. Invite Co-Track Chairs

After being appointed as track chair, invite others to help manage the track.

• Invite Track Chairs - Invite additional track chairs to collaborate

2. Set Up Phases

• Configure Track Phases - Understanding and managing phases in your track

3. Customize Forms

Design submission and review forms for each phase.

• Configure Submission Forms - Configure fields for author submissions
• Configure Review Forms - Set up evaluation criteria for reviewers

4. Configure Submission Settings

Set deadlines and control submission access.

• Submission Deadlines - Set submission opening and closing dates
• Access Control - Open or close submissions as needed

5. Invite Reviewers

Build your reviewer pool for the track.

• Invite Reviewers - Send invitations to potential reviewers

6. Assign Submissions

Distribute papers to reviewers for evaluation.

• Review Assignment - Assign submissions to reviewers
• Notify Reviewers - Alert reviewers about their assignments

7. Make Decisions

Evaluate reviews and make acceptance decisions.

• Decision Making - Accept, reject, or request revisions
• Author Notifications - Notify authors of decisions with next steps

8. Manage Phase Transitions

Move accepted papers to the next phase if needed.

• Phase Progression - Transition papers between phases
• Repeat Workflow - Continue the process for subsequent phases