Invite Reviewers

Accessing Reviewer Management

Navigate to your track's reviewer management page:

1. From your Dashboard, select the conference and click "Manage Track"
2. Click "Reviewers" in the track navigation menu

Inviting Reviewers

Method 1: Add Individual Reviewer

Use this to invite a single reviewer:

1. Click "Add Reviewer" button

2. Search by name, email, or affiliation
3. For existing users: Select from search results and click "Invite"
4. For new users: Enter their email address - they'll receive an invitation to create an account

Method 2: Bulk Invite

For inviting multiple reviewers at once:

1. Click "Bulk Invite" button

2. Choose your input method:

   Option A - File Upload:

   • Drag and drop a CSV or Excel file containing email addresses
   • The system automatically extracts all valid email addresses from any column

Option B - Manual Entry:

• Click "or enter emails manually"
• Type or paste email addresses, one per line

3. Review the extracted emails in the preview

4. Click "Send Invitations" to send all invites

New users will enter their name when they accept the invitation.

Managing Invitations

Invitation Status

Track invitation progress through three tabs:

• Active: Reviewers who have accepted and joined the track
• Pending: Invitations sent but not yet responded to
• Declined: Invitations that were declined

Invitation Actions

For Pending Invitations:

• Resend: Send a reminder email
• Cancel: Remove the pending invitation

For Declined Invitations:

• Re-invite: Send a new invitation

For Active Reviewers:

• Remove: Remove reviewer from the track (revokes their access)

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Research Profile Status

The Research Profile column shows whether each reviewer has completed their research profile. Complete profiles enable better paper-reviewer matching with Auto Assign Reviewers.

Profile icons indicate:

• Green check — Reviewer has a complete profile with expertise tags
• Gray icon — Reviewer hasn't completed their profile yet

Click the profile icon to view details or send a reminder.

Viewing Reviewer Profiles

Click a reviewer's profile icon to see their expertise tags, research links, and publications summary.

Sending Profile Reminders

For reviewers without profiles, click their profile icon to send a reminder email asking them to complete their research profile.

• Remind This Reviewer — Send an email to just this reviewer
• Remind All — Send emails to all reviewers without profiles