Invite Reviewers

Accessing Reviewer Management

Navigate to your track's reviewer management page:

Track Dashboard:

• Choose the track you want to manage, and click "Manage Track"
• Click "Track Reviewers" from the track navigation menu

Inviting Reviewers

Method 1: Add Individual Reviewers

Use this method to invite reviewers (both existing users and new users):

1. Click "Add Reviewer" button
2. Search by name, email, or affiliation
3. For existing users: Select reviewers from search results and click "Invite Selected Users"
4. For new users: If user not found, enter their email address and the system will send an invitation

All reviewers will receive email invitations to join your track. If they don't have a PaperFox account, one will be created automatically when they accept the invitation.

Method 2: Bulk Email Invitations

For inviting multiple reviewers efficiently:

1. Click "Bulk Invite" button

2. Option A - CSV Upload:

   • Download the CSV template
   • Fill in reviewer details (First name, Last name,email@example.com)
   • Upload the completed CSV file

3. Option B - Manual Entry:

   • Enter reviewer information directly in the form
   • Add multiple entries as needed

4. Click "Send All Invitations"

Managing Invitations

Invitation Status

Track invitation progress through three tabs:

• Active: Confirmed reviewers who have accepted invitations
• Pending: Invitations sent but not yet responded to
• Declined: Invitations that were declined

Invitation Actions

For Pending Invitations:

• Resend: Send reminder email to reviewer
• Cancel: Remove pending invitation

For Declined Invitations:

• Re-invite: Send new invitation to previously declined reviewer

For Active Reviewers:

• Remove: If you no longer need this reviewer, you can click remove reviewer from track (they lose access)