Managing Submission Payments

Each conference includes 20 free submissions. If you expect more, you'll need to add a payment method to avoid blocking submissions when the limit is reached.

Adding a Payment Method

Step 1: Access Billing Settings

Navigate to your billing settings: https://www.paperfox.ai/settings/billing

Or from any page:

1. Click your profile menu
2. Select "Settings"
3. Click "Billing & Payment" in the sidebar

Step 2: Add Payment Method

1. Enter your credit card or bank information
2. Click "Setup Payment Method"

Important: Any conference chair can add a payment method. The payment method is tied to the specific conference, not to your personal account.

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How Billing Works

Automatic Billing Process

During Conference:

• First 20 submissions are free
• Submissions 21+ require a valid payment method
• No charges occur during the conference

After Conference Ends:

• You receive a billing preview email 7 days before conference end date
• Final billing occurs on the conference end date
• Only charged for submissions beyond the free limit

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Payment Security

Secure Processing:

• All payments processed through Stripe
• Your card information is encrypted and secure
• PaperFox never stores your full card details
• Industry-standard security practices

Payment Method Management:

• View saved payment methods in billing settings
• Update or remove payment methods anytime
• Billing history available for download

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