Forum Management

Conference forums provide a space for attendees to discuss topics, ask questions, and engage with the community. As a conference chair, you can enable forums and assign moderators to help manage discussions.

Accessing Forum Management

1. Log in to your PaperFox account
2. Go to your conference dashboard
3. Click "Forum Management" in the Conference Management section

Enable or Disable Forum

You can enable or disable the forum at any time:

1. Navigate to Forum Management page
2. Toggle "Enable Forum" switch

When enabled: The forum becomes immediately accessible to attendees

When disabled: The forum is hidden from attendees and no new posts can be created

Accessing the Forum

Once enabled, the forum appears on your conference public website. Attendees can access it by clicking the "Forum" tab in the navigation menu.

Managing Forum Moderators

Conference chairs and creators automatically have moderator permissions. You can add additional moderators to help manage discussions.

Adding Moderators

Method 1: Add Existing Users

1. Click "Add Moderator" button
2. Search for users by name or email
3. Select the user from search results
4. Click "Add" to grant immediate moderator access

Method 2: Email Invitation

1. Click "Add Moderator" button
2. Switch to "Invite by Email" tab
3. Enter email address (optionally include first and last name)
4. Click "Send Invitation"
5. Recipient receives email with accept/decline links

Method 3: Bulk Invitations

1. Click "Add Moderator" button
2. Select "Bulk Invite" tab
3. Enter multiple emails (one per line or comma-separated)
4. Optionally include names in format: email, firstname, lastname
5. Click "Send Invitations"

Viewing Moderators

The "Active Members" tab shows all current forum moderators with their name, email, affiliation, and who added them.

Removing Moderators

1. Find the moderator in the Active Members list
2. Click "Remove" button
3. Confirm the removal
4. Moderator access is revoked immediately

Managing Invitations

• Pending Tab: View all sent invitations awaiting response
• Declined Tab: See invitations that were declined
• Resend: Click resend icon to send reminder email
• Cancel: Click cancel icon to revoke pending invitation

Moderator Permissions

Forum moderators can:

• Pin/unpin posts to highlight important discussions
• Delete posts and replies
• Manage forum content

Moderators cannot access conference settings, submissions, or other administrative features.

Using the Forum

Viewing the Forum

The forum displays:

• Pinned posts (shown first with pin icon)
• Recent posts sorted by last activity
• Post title, author, view count, and reply count

Creating Posts

1. Navigate to the forum page
2. Click "New Post" button

3. Enter post title
4. Write content using the rich text editor
5. Click "Create Post"

The rich text editor supports text formatting, headings, lists, links, images, and file attachments.

Replying to Posts

1. Open a post by clicking its title
2. Scroll to the reply form at the bottom
3. Write your reply using the rich text editor
4. Click "Post Reply"

Pinning Posts (Moderators Only)

1. Open the post or view it in the forum list
2. Click the pin icon button
3. Post moves to the top of the forum
4. Click again to unpin

Pinned posts appear first in the forum list with a blue pin icon.

Deleting Content (Moderators Only)

Delete Posts:

1. Open the post
2. Click the delete (trash) icon button
3. Confirm deletion

Delete Replies:

1. Open the post containing the reply
2. Find the reply to delete
3. Click the delete icon on the reply
4. Confirm deletion

Post creators can also delete replies on their own posts.