Author Registration Coverage
See which accepted papers still need a registered author and remind them in one click
Conference rule: at least one author of every accepted paper must register for the paper to be included in the program. PaperFox tracks this for you — the Author Registration Coverage report splits accepted papers into the ones still missing a registered author and the ones already covered.
Open the Report
- Go to Conferences in the sidebar, then click your conference.
- Under Registration Management, click "Registration Overview" → "View All Orders".
- Click "Registration Coverage" in the top right.
The button only appears when there's at least one accepted paper without a registered author.
What You See
| Stat | Meaning |
|---|---|
| Submissions | Accepted papers in scope (filter pill above the list controls this). |
| Covered | Papers that already have at least one registered author — nothing to do. |
| Need registration | Papers with zero registered authors. These need a reminder. |
Two pill rows sit above the list:
- View —
Need registration(default, shown above) lists papers without a registered author so you can chase them.Coveredlists papers that already have at least one author registered, so you can verify who's in. - Filter —
Accepted only(default) restricts to accepted papers. Switch toAll submissionsto also include papers still under review.
The two axes are independent. Switching the filter preserves your view, and vice versa.
Send Reminders
From the Need registration view:
- Tick the checkboxes next to each paper whose authors you want to email. Use the top-row checkbox to select all.
- Click "Notify Authors".
PaperFox routes you to the Notification Composer with the Registration Reminder template pre-loaded and recipients restricted to the authors of the papers you selected. You can:
- Edit the subject and body (Mustache placeholders like
{{authorName}}and{{paperTitle}}are filled in per-recipient). - Preview before sending.
- Send when ready.
After the email goes out, refresh the report. As authors register, papers move from Need registration to Covered automatically — both sources count: paid PaperFox registrations and your external imports.
Verify Coverage
Switch to the Covered view to audit who's actually in. Each row shows the paper, a green badge of how many authors have registered (1 of 2 registered), and the names and emails of the registered authors when you expand the row.
This view is read-only — no checkboxes, no Notify button — because there's nothing to chase. It's there so you can spot edge cases (e.g., a student registered while the senior author hasn't) before locking the program.
Discoverable from the Notifications hub
The reminder flow is also reachable from Notifications → Context-Aware → Remind Authors to Register. That card links directly to this report when there's anything to chase.