Configure Conference Forms
Set up default submission and review form fields that all tracks inherit
As a conference chair, you can configure default submission and review forms at the conference level. These forms define the base fields that all tracks inherit automatically. Track chairs can then add additional fields to customize their track's forms.
Accessing Conference Forms
- Go to your conference page
- Under Conference Management, click "Conference Forms"
Submission Form Template
The Submission Form tab lets you configure the default fields authors see when submitting papers. Core fields like Title, Authors, Abstract, and Keywords are included by default and cannot be deleted.
You can:
- Add fields — Click "Add Field" to create new fields (text, textarea, select, file, etc.)
- Edit fields — Click the edit icon to modify labels, descriptions, and placeholders
- Reorder fields — Drag and drop to change field order
Existing responses lock structure
If any track already has submissions, you can still edit field labels, descriptions, and placeholders, and add new fields. However, existing fields cannot be deleted or reordered to preserve data integrity.
Review Form Template
Switch to the Review Form tab to configure the default fields reviewers use when evaluating papers. Core review fields include Overall Evaluation, Reviewer Confidence, Comments for Authors, and Confidential Comments.
The same editing capabilities apply — add new fields, edit labels, and reorder as needed.
Score and confidence are hidden from authors
Overall Evaluation (score) and Reviewer Confidence are always confidential to authors — there's no setting to expose them. Only Comments for Authors (and any custom fields you mark as visible to authors) appear when authors view their reviews. See What Authors See for the full breakdown, including how reviewer identity is handled across review types.
Previewing Forms
Click the "Preview" button next to the tab bar to see exactly how the form appears to authors or reviewers. The preview renders the real form — you can interact with all fields, open dropdowns, and test options. No data will be saved.
The preview page shows the form with a blue info banner and a "Back to Builder" link to return.
How Inheritance Works
Conference forms serve as the starting point for all tracks:
| Level | Who configures | What happens |
|---|---|---|
| Conference (this page) | Conference chairs | Sets default fields inherited by all tracks |
| Track | Track chairs | Can add additional fields on top of the conference defaults |
This two-level approach ensures consistency across tracks while giving track chairs flexibility to collect track-specific information.
Track chairs can customize their track-level forms by following these guides: