Review Progress Matrix
Track review completion status across all submissions with the progress matrix
The Review Progress Matrix gives you a visual overview of review completion for every submission in your track. Each row is a submission and each column is a reviewer slot, with color-coded badges showing the current status.
Accessing the Progress Matrix
- Go to Conferences in the sidebar, then click on your conference
- Navigate to your track and click "Review Assignments"
- Click the "Review Progress Matrix" link at the top of the assignments page
Understanding the Matrix
Status Badges
Each cell in the matrix shows the assigned reviewer's name and a color-coded status badge. A compact Cell key legend sits inside the matrix container so you can glance at it without scrolling:
| Badge | Color | Meaning |
|---|---|---|
| ✓ Completed | Green | Reviewer has submitted their review |
| Pending Acceptance | Yellow | Reviewer hasn't accepted the assignment yet |
| Not Started | Orange | Reviewer accepted but hasn't submitted |
| Declined | Gray | Reviewer declined the assignment |
| — | — | No reviewer assigned to this slot |
Stats Cards
Four cards above the matrix summarize overall progress (a fifth Declined card appears only when declined assignments exist):
- Total — Every review expected in this phase (one per paper × required reviewers). Declined slots still count here.
- Completed — Reviews submitted, shown as both a number and a percentage of active reviews.
- Pending Acceptance — Invited, awaiting reviewer response.
- Not Started — Accepted, no review submitted yet.
- Declined — Needs reassignment.
Phase Selector and Filter
The Phase selector sits in the top-right of the page header — use it to switch between review phases (e.g., Phase 1: Submission, Phase 2: Revision). The matrix and stat cards update to reflect the selected phase.
Below the stat cards, a Review status dropdown filters the matrix:
- No Reviews Yet — papers where no reviews have been completed
- Reviews In Progress — some completed, some still outstanding
- Reviews Complete — every active slot has a completed review
- Has Declined — at least one reviewer declined (needs reassignment)
The headline stat cards stay scoped to the full phase even when a filter is applied, so the big numbers don't shift as you narrow the list below.
Exporting Progress Data
Click "Export" to download the progress data as CSV or JSON for offline analysis.
The export includes one row per assignment slot with columns optimized for filtering and sorting:
- Submission Slug and Title — Identify each paper
- Reviewer Name, Email, and Affiliation — Reviewer details
- Progress Status — Combined status matching the matrix badges (Completed, Pending Acceptance, Not Started, Declined, Unassigned)
- Reviews Completed / Reviews Required — Per-submission completion counts
- Submission Complete — Yes/No flag for papers with all required reviews done
Unassigned slots are included in the export, making it easy to filter for under-assigned submissions.
Sending Reminders
Click "Send Reminder" to email reviewers who need a nudge:
- Remind Pending Reviewers — Notifies reviewers who haven't accepted their assignment yet
- Remind Not Started Reviewers — Notifies reviewers who accepted but haven't submitted their review
Each option shows the count of unique reviewers who will receive the notification. Clicking an option opens the Notification Composer with the appropriate template pre-filled.
See also: Manually Assign Reviewers for managing individual reviewer assignments.