Review Progress Matrix
Track review completion status across all submissions with the progress matrix
The Review Progress Matrix gives you a visual overview of review completion for every submission in your track. Each row is a submission and each column is a reviewer slot, with color-coded badges showing the current status.
Accessing the Progress Matrix
- Go to Conferences in the sidebar, then click on your conference
- Navigate to your track and click "Review Assignments"
- Click the "Review Progress Matrix" link at the top of the assignments page
Understanding the Matrix
Status Badges
Each cell in the matrix shows the assigned reviewer's name and a color-coded status badge:
| Badge | Color | Meaning |
|---|---|---|
| ✓ Completed | Green | Reviewer has submitted their review |
| Pending Acceptance | Yellow | Reviewer hasn't accepted the assignment yet |
| Not Started | Orange | Reviewer accepted but hasn't submitted |
| Declined | Gray | Reviewer declined the assignment |
| — | — | No reviewer assigned to this slot |
Statistics Bar
Above the matrix, a statistics bar summarizes the overall progress:
- Total — Total number of assignment slots across all submissions
- Completed — Reviews submitted, with completion percentage
- Pending — Assignments awaiting reviewer acceptance
- Not Started — Accepted assignments with no review submitted
- Declined — Assignments that were declined (shown only if any exist)
Phase Selector
Use the phase dropdown to switch between review phases (e.g., Phase 1: Submission, Phase 2: Revision). The matrix and statistics update to reflect the selected phase.
Exporting Progress Data
Click "Export" to download the progress data as CSV or JSON for offline analysis.
The export includes one row per assignment slot with columns optimized for filtering and sorting:
- Submission Slug and Title — Identify each paper
- Reviewer Name, Email, and Affiliation — Reviewer details
- Progress Status — Combined status matching the matrix badges (Completed, Pending Acceptance, Not Started, Declined, Unassigned)
- Reviews Completed / Reviews Required — Per-submission completion counts
- Submission Complete — Yes/No flag for papers with all required reviews done
Unassigned slots are included in the export, making it easy to filter for under-assigned submissions.
Sending Reminders
Click "Send Reminder" to email reviewers who need a nudge:
- Remind Pending Reviewers — Notifies reviewers who haven't accepted their assignment yet
- Remind Not Started Reviewers — Notifies reviewers who accepted but haven't submitted their review
Each option shows the count of unique reviewers who will receive the notification. Clicking an option opens the Notification Composer with the appropriate template pre-filled.
See also: Review Assignment for managing individual reviewer assignments.